Commercial Litigation Legal Assistant

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking an experienced full time Commercial Litigation Legal Assistant with a minimum of 5 years of experience. The Legal Assistant will support multiple litigators in an administrative capacity, including but not limited to the responsibilities outlined below.

Responsibilities

• Format, edit, and proofread briefs, pleadings, correspondences, and other documents
• Prepare and organize notebooks, exhibits, and other documentation as assigned
• File legal documents with state and federal courts (e-filing knowledge is a must)
• Assist attorneys and paralegals with preparing for depositions, hearings, and trials
• Perform a variety of administrative functions such as, conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, making travel arrangements, and assisting with business development and firm projects
• Organize, update, and maintain paper and electronic client files
• Prepare and maintain pleading indexes within the document management system
• Maintain attorneys’ calendars, including scheduling appointments and calendaring case deadlines
• Coordinate and schedule meetings, conference calls, and Zoom calls

Qualifications

• Minimum of 5 years’ experience in litigation
• Experience with federal and state court procedures and e-filing requirements, including trial and appellate courts
• Excellent proofreading, document formatting, and redlining skills
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Working knowledge of Microsoft Office Suite
• Professional, reliable, and self-motivated
• Demonstrated ability to manage time, plan and prioritize various assignments/projects simultaneously
• Team player, willing to support other firm members
• Experience with Worksite/Filesite document management system
• Flexibility to work overtime during the week and weekend as needed